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RULES & REGULATIONS

RULES AND REGULATIONS

 

COAL INDIA RETIRED OFFICERS’ WELFARE ASSOCIATION, NAGPUR

 

(1)        Clause No.1 :

(A) Society means

Coal India Retired Officer's Welfare Association, Nagpur – abbreviated
name : "CIROWA", Nagpur & branches.

(B) President means

The President of "Coal India Retired

Officers Welfare Association, Nagpur"

(C) Working President  means

The Working President of Coal India, Retred officers Welfare Assn. Nagpur.

(D) Vice President means

The Vice President of "Coal India

Retired Officer's Welfare Association,

Nagpur"

(E) General Secretary Means

The General Secretary of "Coal India

Retired Officer's Welfare Association,

Nagpur"

(F) Joint Secretary means

The Joint Secretary of "Coal India

Retired Officer's Welfare Association,

Nagpur"

(G) Treasurer means

The treasurer of "Coal India Retired

Officer's Welfare Association, Nagpur"

(H) Governing Body means

The governing body of "Coal India

Retired Officer's Welfare Association,

Nagpur"

(I) Executive member means

Member of the governing body of "Coal India Retired Officer's Welfare Association, Nagpur"

 

 

(2)        JURISDICTION:

The jurisdiction of the society shall be Maharashtra State.

 

(3)        ACCOUNTING YEAR:

Accounting year shall be 1st April to 31st, March every year.

 

(4)        MEMBERSHIP & ENROLMENT:

(i)   The membership of the Society is open to Retired Officers/Executives of Coal India Ltd., its Subsidiaries and Singreni Collieries and institutions and Organizations connected with mining, welfare and other areas.

(ii) Application for membership supported by one member or fellow of the society shall be made to the general secretary of the society. The application will be put to the Governing Body. The Governing Body may accept or reject an application without assigning any reasons whatsoever. The decision of the Governing Body shall be final.

 

(5)        CATEGORIES, ELIGIBILITY, SUBSCRIPTION AND PREVILEGES OF MEMBERS :

 

(5.1)     Categories of Members:

            (a)        Founder Member                    (c)        Donor Life Member

            (b)        Life Member                           (d)        Member

 

(5.2)     The eligibility for various categories of members is given below ­

(a)  Founder Member : Founder Member shall be conferred who are the members of the first Governing Body.

(b)  Life Member : Life Members with 20 years experience.

(c)  Donor Life Member : Open to all individuals satisfying conditions and who would pay the prescribed fee for the society.

(d)  Member : Any individual having retired in the capacity of an Officer/Executive, in any discipline from Coal India Ltd. or its subsidiaries and from other organizations contained in clause 4.1 above.

 

(5.3)     Subscription :

The subscription of the society is given in Table I shall be for the Calendar year payable on 1stJanuary of each year, except for Founder Member, Life Member & Donor Life Member.

 

Table 1

Category of Members and membership Fees

Sr. No.

Category

Admission

fees Rs.

Subscription Rs.

Remarks

1

Founder Member

50

-

-

* 2

Life Member

100/-

3000/-

One time

* 3

Donor Life Member

(Member Emeritus)

 

10,000/-

One time

** 4

Member

50

250/-

Yearly

* With effect 3rd  Aug, 2015,

** Only for members before 2006.

(5.4)     Rights and Privileges of Member:

1.   All members shall be entitled to participate in the meetings / conferences / seminars / workshops of the society as decided by the Governing Body from time to time.

2.   The members shall be entitled to receive at concessional rates period publication of the society that are approved by the Governing Body.

 

(6)        RULES AND REGULATIONS OF DISMEMBERSHIP :­

A member will forfeit the right to membership if subscription for one year is not paid upto 31st March. A re-admission fee of Rs.50/- shall be charged unless the defaulter concerned agrees to pay full arrears.

 

(7)          POWERS AND DUTIES OF GENERAL BODY :

(7.1)     The General Body shall consist of all categories of bonafide members.

(7.2)     Supreme Authority of the society shall be vested in the General Body.

(7.3)     The General Body shall elect the President and all other office bearers of the society.

 

(8)        NOTICE AND QUORUM OF GENERAL BODY :

(8.1)     The Governing Body shall arrange General Body meeting at least twice a year and a notice of minimum 21 days shall be given for this purpose.

(8.2)     The quorum for the General Body Meeting shall be 1/3rd of the total membership. In the absence of quorum, the meeting will be adjourned and reconvened after one hour, at the same venue on the same day, when no quorum will be necessary.

 

(9)        EXTRA ORDINARY MEETING OF GENERAL BODY POWERS
& DUTIES :

An extra ordinary meeting of General Body can be called as and when required: The discussion during such meeting shall be restricted strictly to the agenda. Ten days clear notice is necessary for such meeting and the quorum shall be 1/5th of the total members of the General Body. For want of quorum, the meeting shall be adjourned and re-convened. The adjourned meeting will be held after an hour at the same place on the same day when no quorum will be necessary.

 

(10)      COMPOSITION OF GOVERNING BODY:

The management of the Association shall be looked after by a Governing Body consisting of the following:­

1)         President                     5)         Joint Secretary

2)         Working President      6)         Treasurer

3)         Vice President             7)         Other Members.

4)         General Secretary     

 

The governing Body will be of minimum 7 and not more than 15 members.

 

 

 

 

 

 

(11)      TENURE & ELECTION OF GOVERNING BODY:­

(11.1)   The tenure of the Governing Body shall be 3 years. This period can be changed at the discretion of the General Body

(11.2)   Election of Governing Body

(11.2.1)      Members of the society shall elect President, Vice President General Secretary, Joint Secretary, Treasurer and Governing Body Members.

(11.2.2)      Deleted.

 

(12)      POWERS & DUTIES OF OFFICE BEARERS:­

(A)       President : To conduct the proceedings of the meeting, to issue appropriate orders for the benefit of the society to control the proceedings of the society and the arrange General Body Meeting to give casting vote.

 

(B)       To hold responsiblities in the absence of President and carry out Specific works as directed by President Ex. Body members with a view to efficiently enlarge the working of Association.

 

(C)       Vice President : To hold the responsibilities in the absence of President, to help him in all respects in working of the society.

 

(D)       General Secretary :

1.         To call meetings of Governing Body and General Body to make correspondence.

2.         Entertain the complaints

3.         To maintain proceedings of the society.

4.         To approve bills.

5.         To execute the approved proposals.

6.         To do anything in the interest of the society.

7.         To issue notices of the meetings with the consent of the President.

 

(E)       Joint Secretary: To act as General Secretary in the absence of General Secretary or else help him in his duties. Joint Secretary No.2 will hold the responsibilities of Secretary in the absence of the secretary and Joint Secretary No.1, otherwise he will help the secretary.

(F)       Treasurer : To keep appropriate daily accounts, to prepare and finalize audited accounts and present the same to the General Body, to collect Donations, subscription, funds etc.

 

(G)       Other Members : To attend General Body Meeting, to vote in the working of the Society, to make any suggestions by making reference to the General Secretary.

 

(13)      MEETING OF GOVERNING BODY & REQUISITION MEETING :

At least 4 meetings will be held within a year. A requisition meeting will be held with the requisition of 3 or 4 members of Governing Body.

 

(14)      FREQUENCY, NOTICE & QUORUM OF GOVERNING BODY MEETING :

The notice of the meeting be served 7 days in advance, notice for the requisition meeting will be served 3 days earlier, notice for emergency meeting be served 24 hours earlier, notice must reflect the date, time, place and agenda of the meeting called for.

Quorum for the meeting will be 2/3rd of the total members. Quorum for requisition meeting will be 3/Sth of total members. No quorum is required for adjourned meeting. Adjourned meeting will be held on the same day at the same place after an hour.

 

(15)      RULES REGARDING ELECTION :

The member having short of arrears of fees shall not be eligible for voting. A member having membership continuously for one year can vote.

 

(16)      FILLING OF VACANCIES :

Any vacancy arising in the governing body shall be filled by a member of the Association nominated by the governing body.

 

(17)      POWERS & DUTIES OF GOVERNING BODY :

1.      To organize events to further the objectives of the Association.

2.      To nominate members for execution of various programmes.

3.      To collect funds.

4.      To prepare and execute the programmes as approved by the General Body.

5.      To cancel or to suspend the membership of any member if his behavior proves to be harmful in the interest of the society.

6.      To maintain the discipline and efficiency in the working of society.

7.      To maintain the minute books of the meetings of Governing body & General Body

8.      To prepare Annual Budget and the Audit Reports of the society for approval of the General Body.

9.      To admit new members and accept resignations.

                                          

(18)      SOURCES OF INCOME, FUNDS AND UTILIZATION:

1.   Membership fees, Admission fees, subscriptions, donations, Govt. grants, sale of publications, conferences, seminars and earnings from expertise consultancy and contracts in various jobs of Coal Industry, its ancillary industries and other organizations.

2.   Every effort shall be made by the society to build up a "Reserve Fund" (corpus) by investing surplus sums in appropriate income generating systems. No expenses shall be incurred from such corpus funds, without specific prior approval of the General Body.

 

(19)      PERCENTAGE OF EXPENSES ON OBJECTS:

1. Governing Body may incur expenses on furthering society's objectives including medical and cultural activities apart from the routine organizational expenses and on social gatherings. Expenses on social gatherings all not exceed Rs.5000/-(Rupees Five Thousand Only) at a time.

 

2.   Appropriate rules and procedures shall be drawn up by the society with regards to execution to assignments and utilization of revenue generated therefrom. A separate Bank accounts, may be operated to cover transactions related to such activities. Surplus sums from such activities shall be transferred to the accounts of the society, in the Reserved Fund.

 

3.   The allocation % of instant society will be 50% on educational, 30% on medical and 20% on charitable objects.

 

(20)      PROVISION REGARDING LOAN / DEPOSITS :

At the time of taking loan from any person or from bank necessary prior permission from the joint Charity Commissioner, Nagpur will be obtained.

 

(21)      PROVISION REGARDING SALE/PURCHASE OF PROPERTY :

At the time of sale of property or purchase of property necessary prior permission from the Joint Charity Commissioner, Nagpur will be obtained.

 

(22)      BANK ACCOUNT :

Bank Account of the society shall be operated jointly by the President/Secretary and Treasurer of the Society.

 

(23)      LIST OF MEMBERS :

List of members as required under section 15 of the Societies Registration Act, 1860 shall be maintained in the Schedule 1, 2 & 6 prescribed under rule 15 of the Societies Registration (Maharashtra) Rules, 1971.

 

 

(24)      AMENDMENT TO CONSTITUTION :­

Any change in the constitution can be made by 3/5th majority in General Body Meeting. Procedure as laid down in Section 12 of the Societies Registration Act, 1860 shall be followed.

 

(25)      AMENDMENT TO OBJECTS/CHANGE IN THE NAME :­

As and when the objects and/or name of the Society is to be changed or the society is to be amalgamated wholly with other society, the procedure laid down in the section 12 & 12 A of the Societies Registration Act, 1860 shall be followed.

 

(26)      DISSOLUTION :­

Procedure laid down in Section 13 and 14 of the Societies Registration Act, 1860 shall be followed when the association is to be dissolved.

 

 

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